Welcome to plan2gether

Church rotas made simple

Rotas are a vital part of church life – and now here's the solution.
Get started now with a free account.
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Diagram showing church, calendar, team of people, woman managing at laptop, notifications

Our Features


Create recurring or non-recurring events. Assign roles and people.

Team of people

Manage people, creating teams and roles.

Person at laptop

Edit the rota from anywhere. Quickly add people or notes to an event.

Phone showing notification

Notify people when they are involved in an event and allow rota swaps.

Sign up for free today

Create your first rota for free. No payment details required.

More Details

Simple, Easy to Use, Uncomplicated Interface:

  • Access from anywhere you have an internet connection
  • Use any device - plan2gether is designed for use on desktop, tablets or mobile

Your People:

  • Add and edit individually
  • Bulk import people from a CSV file
  • Assign access levels, add display names (for privacy)
  • Add email address and mobile number for rota notifications
  • Send welcome email and invite people to create a user account

Your Teams and Roles:

  • Flexible team names – you decide on name: Worship, Tech, Creche, Welcoming, Communion, Coffee etc…
  • Single role or multi-role teams
  • Create roles within your teams – you decide on name: Keyboard, Bass, Guitar, Drums etc…
  • Allow people to be reserves in a role
  • Send messages to all team members

Create Events:

  • Create recurring or non-recurring events
  • Flexible event names – you decide on name: Morning Service, Communion, Band Practice, Coffee Morning, etc..
  • Assign teams and/or roles to your events
  • Add notes for an event or for a single team in an event


  • Rotas are generated automatically for upcoming events
  • Easily edit the rota by swapping or removing people in a role
  • Conflicts are highlighted and can be resolved
  • List or calendar view
  • Filter rota by teams or events
  • Print rota

Access Control:

  • Administrator: has total control of the organisation
  • Team Manager: can add people to the team, assign roles, and message team members
  • User: can log in and manage their assigned rotas (swap for someone else or remove themselves)
  • Anyone: can view rotas for upcoming events


  • Automated and manual email notifications
  • Set time for notificiations to be sent in advance of an event
  • SMS notifications (optional)

Simple Pricing


Sign up for free with the following limitations:

  • 300 people
  • 1 event
  • 1 team of up to 20 people
  • 10 roles
  • Email messaging
  • SMS rota reminders
  • Limited support

£10 per month

One price unlocks unlimited features:

  • Unlimited people*
  • Unlimited events
  • Unlimited teams and roles
  • Email messaging
  • SMS rota reminders
  • 50 free SMS credits
  • Priority support
* Requires validation of your organisation
A subscription to plan2gether covers a single organisation and costs £12 per month paid monthly or £10 per month paid annually (£120 per year, 12 months for the price of 10).

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