{"id":154,"date":"2020-10-06T16:33:29","date_gmt":"2020-10-06T15:33:29","guid":{"rendered":"https:\/\/support.plan2gether.com\/?p=154"},"modified":"2024-03-28T12:52:45","modified_gmt":"2024-03-28T12:52:45","slug":"events","status":"publish","type":"post","link":"https:\/\/plan2gether.com\/support\/events\/","title":{"rendered":"Adding Events"},"content":{"rendered":"

[et_pb_section fb_built=”1″ _builder_version=”4.16″ custom_margin=”||||false|false” custom_padding=”0px||||false|false” collapsed=”off” global_colors_info=”{}”][et_pb_row _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” custom_padding=”5px|||||” collapsed=”off” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”]<\/p>\n

Events can be recurring or non-recurring.<\/p>\n

An event template is created for each event. This contains the date\/time of the event, the recurring pattern (if needed) and the teams that are required for the event. See Add teams to the event template<\/a> below.<\/p>\n

You can add new instances of a non-recurring event using the template you have created, for example you might run a coffee morning at different (non-recurring) dates throughout the year.<\/p>\n

 <\/p>\n

Watch the How to… Video:<\/h3>\n

For best viewing quality view in HD, full screen.<\/p>\n

[\/et_pb_text][et_pb_video src=”https:\/\/youtu.be\/yew0Qv-e-2w” _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_video][et_pb_video src=”https:\/\/youtu.be\/-Bl64WptIrk” _builder_version=”4.22.1″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_video][et_pb_text admin_label=”Text” _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”]<\/p>\n

Read the How to…\u00a0 Article:<\/h3>\n

Create a recurring event template<\/h3>\n
    \n
  1. In the Events screen click Add new<\/li>\n
  2. Give the event a name<\/li>\n
  3. Leave the \u201cRecurring\u201d box ticked<\/li>\n
  4. Set the start and end time of the event \u2013 the end time is for information only, the default is 1 hour from start time<\/li>\n
  5. From the drop-down list select the Repeat pattern (recurrence)<\/li>\n
  6. Select the date for the first occurrence of the event – if asked.<\/li>\n<\/ol>\n

    The event will appear on the list of events with the date of the next occurrence shown.<\/p>\n

    Create a non-recurring event template<\/h3>\n
      \n
    1. In the Events screen click Add new<\/li>\n
    2. Give the event a name<\/li>\n
    3. Untick the \u201cRecurring\u201d box<\/li>\n
    4. Select the date of the event<\/li>\n
    5. Set the start and end time of the event \u2013 the end time is for information only, the default is 1 hour from start time<\/li>\n<\/ol>\n

      The event will appear on the list of events with the date of the next occurrence shown.<\/p>\n

      Add teams to the event template<\/h3>\n
        \n
      1. On the Events screen, select the event you want to work on<\/li>\n
      2. Click Add team<\/li>\n
      3. Select team from drop-down list<\/li>\n
      4. Select the number of people you need in the team. If it is a single role team the default is 1, if it is a multi-role team select the number of people you want in each role. If you don\u2019t need a particular role set the number of people to 0 (zero). For example you might not need drums or bass at an acoustic evening service so set the number of people to 0 for drums and bass role.<\/li>\n<\/ol>\n

        IMPORTANT<\/strong>: When you change the number of people the change will not be reflected in the rota until you click on \u201cRecreate rota\u201d for that team, to generate the correct rota.<\/strong><\/p>\n

        Editing the event template<\/h3>\n

        If you make changes to the event template, for example change the recurrence or add future events, you can click on the \u201cRe-create upcoming\u201d. Warning – this will delete the previous instances of the event and create and update the instances in line with the edits you made to the event template. This will update all the rotas for that event.<\/p>\n

        [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"

        Events can be recurring or non-recurring. An event template is created for each event. This contains the date\/time of the event, the recurring pattern (if needed) and the teams that are required for the event. See Add teams to the event template below. You can add new instances of a non-recurring event using the template […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[5],"tags":[],"class_list":["post-154","post","type-post","status-publish","format-standard","hentry","category-events"],"yoast_head":"\nAdding Events - plan2gether support<\/title>\n<meta name=\"description\" content=\"Church rotas made simple. Rosters, schedules are all part of church life. 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