{"id":186,"date":"2020-10-06T15:40:31","date_gmt":"2020-10-06T14:40:31","guid":{"rendered":"https:\/\/support.plan2gether.com\/?p=186"},"modified":"2023-02-06T12:13:42","modified_gmt":"2023-02-06T12:13:42","slug":"rota-reminders","status":"publish","type":"post","link":"https:\/\/plan2gether.com\/support\/rota-reminders\/","title":{"rendered":"Rota reminders\/notifications"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; custom_margin=&#8221;||||false|false&#8221; custom_padding=&#8221;0px||||false|false&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; custom_padding=&#8221;5px|||||&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.17.6&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<p>When a person appears in a rota for the coming week an email and\/or an SMS text notification can be sent to the person depending on the settings in the Organisation preferences. Logged in users can view their notification history by using the button next to their profile name in the top right.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-789 alignnone size-full\" src=\"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/notifications.png\" alt=\"Notifications\" width=\"312\" height=\"92\" srcset=\"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/notifications.png 312w, https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/notifications-300x88.png 300w\" sizes=\"auto, (max-width: 312px) 100vw, 312px\" \/><\/p>\n<p>The admin can set the time interval before the event for the notification to be sent.<\/p>\n<p>The time can be set globally (for all events) or individually for a single event.<\/p>\n<p>The time can be set per Event as:<\/p>\n<ul>\n<li>Organisation setting<\/li>\n<li>Specify time (hours or days)<\/li>\n<li>Don&#8217;t send<\/li>\n<\/ul>\n<p>The reminder email will include the event and team notes. See <a href=\"https:\/\/plan2gether.com\/support\/notes-adding-editing-and-sending\/\">here<\/a> for more information about using Notes.<\/p>\n<p>[\/et_pb_text][et_pb_text admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.16&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h3>Read the How to&#8230;\u00a0 Article:<\/h3>\n<p>Notifications can be sent by email or in some cases, by SMS text message.<\/p>\n<p>Email notifications are free and will be sent to the email address in the person&#8217;s profile. If there is no email address there is no attempt to send a reminder. Email notifications need to be set in the <a href=\"https:\/\/plan2gether.com\/support\/organisation-settings\/\">Organisation screen<\/a> by the admin.<\/p>\n<p>To use SMS notifications, this option needs to be set up in the <a href=\"https:\/\/plan2gether.com\/support\/organisation-settings\/\">Organisation screen\u00a0<\/a> and credits purchased to pay for the texts (see <a href=\"https:\/\/plan2gether.com\/support\/sms-text-messages\/\">SMS section<\/a>). This will be done by the organisation admin. The &#8220;cost&#8221; of each SMS text is 1 credit. The organisation will receive 50 free credits when they take out a subscription to plan2gether. In an SMS notification the organisation&#8217;s short URL is used to save characters in the text. For example &#8220;demo.plan2gether.com&#8221; becomes &#8220;p2g.cc\/demo&#8221;.<\/p>\n<p>In the Organisation screen notifications can be disabled or enabled and the time period before the event for sending notifications can be set (in hours or days), for example if the Sunday service was at 11am and the time to send was set to 2 days, the notifications would go out at 11am on Friday.<\/p>\n<p>The time reminders are sent for a specific event can be set by the organisation admin. Click on Edit the event and select:<\/p>\n<ul>\n<li>Organisation setting<\/li>\n<li>Specify time (hours or days)<\/li>\n<li>Don&#8217;t send<\/li>\n<\/ul>\n<p>[\/et_pb_text][et_pb_image src=&#8221;https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/admin-screen.jpg&#8221; alt=&#8221;Admin settings&#8221; title_text=&#8221;admin screen&#8221; admin_label=&#8221;Image&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; box_shadow_style=&#8221;preset1&#8243; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][et_pb_image src=&#8221;https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/reminders.jpg&#8221; title_text=&#8221;reminders&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When a person appears in a rota for the coming week an email and\/or an SMS text notification can be sent to the person depending on the settings in the Organisation preferences. Logged in users can view their notification history by using the button next to their profile name in the top right. The admin [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[14,6],"tags":[],"class_list":["post-186","post","type-post","status-publish","format-standard","hentry","category-notifications","category-rotas"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Rota reminders\/notifications - plan2gether support<\/title>\n<meta name=\"description\" content=\"Church rotas made simple. Rosters, schedules are all part of church life. Plan2gether makes it simple.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/plan2gether.com\/support\/rota-reminders\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Rota reminders\/notifications - plan2gether support\" \/>\n<meta property=\"og:description\" content=\"Church rotas made simple. Rosters, schedules are all part of church life. Plan2gether makes it simple.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/plan2gether.com\/support\/rota-reminders\/\" \/>\n<meta property=\"og:site_name\" content=\"plan2gether support\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/plan2gether\" \/>\n<meta property=\"article:published_time\" content=\"2020-10-06T14:40:31+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-02-06T12:13:42+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/notifications.png\" \/>\n<meta name=\"author\" content=\"Brenda Cameron\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@plan2gether_app\" \/>\n<meta name=\"twitter:site\" content=\"@plan2gether_app\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Brenda Cameron\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/plan2gether.com\/support\/rota-reminders\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/plan2gether.com\/support\/rota-reminders\/\"},\"author\":{\"name\":\"Brenda Cameron\",\"@id\":\"https:\/\/plan2gether.com\/support\/#\/schema\/person\/45abf7f3aaabdb77fb4f8aa105b4fc4d\"},\"headline\":\"Rota reminders\/notifications\",\"datePublished\":\"2020-10-06T14:40:31+00:00\",\"dateModified\":\"2023-02-06T12:13:42+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/plan2gether.com\/support\/rota-reminders\/\"},\"wordCount\":543,\"publisher\":{\"@id\":\"https:\/\/plan2gether.com\/support\/#organization\"},\"image\":{\"@id\":\"https:\/\/plan2gether.com\/support\/rota-reminders\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/notifications.png\",\"articleSection\":[\"Notifications\",\"Rotas\"],\"inLanguage\":\"en-GB\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/plan2gether.com\/support\/rota-reminders\/\",\"url\":\"https:\/\/plan2gether.com\/support\/rota-reminders\/\",\"name\":\"Rota reminders\/notifications - plan2gether support\",\"isPartOf\":{\"@id\":\"https:\/\/plan2gether.com\/support\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/plan2gether.com\/support\/rota-reminders\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/plan2gether.com\/support\/rota-reminders\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/notifications.png\",\"datePublished\":\"2020-10-06T14:40:31+00:00\",\"dateModified\":\"2023-02-06T12:13:42+00:00\",\"description\":\"Church rotas made simple. 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