{"id":208,"date":"2020-10-04T16:24:31","date_gmt":"2020-10-04T15:24:31","guid":{"rendered":"https:\/\/support.plan2gether.com\/?p=208"},"modified":"2022-03-10T14:36:12","modified_gmt":"2022-03-10T14:36:12","slug":"access-rights-users-managers-admins","status":"publish","type":"post","link":"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/","title":{"rendered":"Privacy & Access Rights – Users, Managers, Admins"},"content":{"rendered":"

[et_pb_section fb_built=”1″ _builder_version=”4.6.5″ custom_margin=”||||false|false” custom_padding=”0px||||false|false” collapsed=”off” global_colors_info=”{}”][et_pb_row _builder_version=”4.6.5″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” custom_padding=”5px|||||” collapsed=”off” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”3.25″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_text admin_label=”Text” _builder_version=”4.14.8″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n

Privacy<\/h3>\n

In the people screen, email addresses and phone numbers are only visible to administrators<\/strong>.<\/p>\n

When a user logs in they can see only their own email address and phone number. All other people’s email addresses and phone numbers are hidden.<\/p>\n

In the public view (not a logged in user or administrator) the people screen is not visible.<\/p>\n

Rota privacy is dealt with in a separate Help article here<\/a>.<\/p>\n

Access Rights<\/h3>\n

After adding people you may want to set the access rights of people in your system, although this can be done at any later time.<\/p>\n

Users<\/h3>\n

If the admin has selected (in Organisation Settings) the option of a signup link in the Welcome email, a person becomes a user when they respond to the Welcome email and create a user account.\u00a0 In the Welcome email there will be a link the person can click to create a password and make themselves a user for the organisation. Their email address will be their username for logging in. You can resend the Welcome email to any person at any time.<\/p>\n

In the people screen you see if a person is a user indicated by the “user” badge. This means they have a login to the system.<\/p>\n

A person must be a user before they can be made an organisational admin or a team manager.<\/strong><\/p>\n

As a user, a person will be able to login and change when they appear in a rota, for example to do \u201cswaps\u201d.<\/p>\n

Organisation Admin<\/h3>\n

An Organisation admin (just called an admin) has complete control over the plan2gether system for the organisation. It is probably a good idea to have more than one admin in your system \u2013 but remember they will have complete control over the rota system!<\/p>\n

To be \u201cpromoted\u201d to admin they must first be a user.<\/p>\n

Team Managers<\/h3>\n

A Team Manager (just called a manager) has control over the team they manage. Making a person a team manager is done in the teams screen (see Creating Teams).<\/p>\n

A person must be a Team Manager before they can edit the team notes in the rota.<\/strong><\/p>\n

Again, to make a person a team manager they must first be a user.<\/p>\n

Public<\/h3>\n

If rota privacy is not set, anyone who knows the URL of the organisation’s plan2gether site can view the current rotas. Notes attached to either an event or a team are also public.<\/p>\n

Rota Privacy<\/h3>\n

Rotas will not be visible if rota privacy is set to either logged in users only or access using a passcode. Unless a person is a user, they will have no editing access.<\/p>\n

Rotas use the display name not the person’s real name. You should bear this in mind when creating display names for your people.<\/p>\n

 <\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"

Privacy In the people screen, email addresses and phone numbers are only visible to administrators. When a user logs in they can see only their own email address and phone number. All other people’s email addresses and phone numbers are hidden. In the public view (not a logged in user or administrator) the people screen […]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[13,3,15,4],"tags":[],"class_list":["post-208","post","type-post","status-publish","format-standard","hentry","category-organisation","category-people","category-privacy","category-teams"],"yoast_head":"\nPrivacy & Access Rights - Users, Managers, Admins - plan2gether support<\/title>\n<meta name=\"description\" content=\"Church rotas made simple. Rosters, schedules are all part of church life. Plan2gether makes it simple.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Privacy & Access Rights - Users, Managers, Admins - plan2gether support\" \/>\n<meta property=\"og:description\" content=\"Church rotas made simple. Rosters, schedules are all part of church life. Plan2gether makes it simple.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/\" \/>\n<meta property=\"og:site_name\" content=\"plan2gether support\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/plan2gether\" \/>\n<meta property=\"article:published_time\" content=\"2020-10-04T15:24:31+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-03-10T14:36:12+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2021\/05\/webimage.png\" \/>\n\t<meta property=\"og:image:width\" content=\"820\" \/>\n\t<meta property=\"og:image:height\" content=\"360\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Gordon Cameron\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@plan2gether_app\" \/>\n<meta name=\"twitter:site\" content=\"@plan2gether_app\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Gordon Cameron\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/\"},\"author\":{\"name\":\"Gordon Cameron\",\"@id\":\"https:\/\/plan2gether.com\/support\/#\/schema\/person\/804946eca0d32d6859319c552dbf279e\"},\"headline\":\"Privacy & Access Rights – Users, Managers, Admins\",\"datePublished\":\"2020-10-04T15:24:31+00:00\",\"dateModified\":\"2022-03-10T14:36:12+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/\"},\"wordCount\":564,\"publisher\":{\"@id\":\"https:\/\/plan2gether.com\/support\/#organization\"},\"articleSection\":[\"Organisation\",\"People\",\"Privacy\",\"Teams\"],\"inLanguage\":\"en-GB\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/\",\"url\":\"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/\",\"name\":\"Privacy & Access Rights - Users, Managers, Admins - plan2gether support\",\"isPartOf\":{\"@id\":\"https:\/\/plan2gether.com\/support\/#website\"},\"datePublished\":\"2020-10-04T15:24:31+00:00\",\"dateModified\":\"2022-03-10T14:36:12+00:00\",\"description\":\"Church rotas made simple. Rosters, schedules are all part of church life. Plan2gether makes it simple.\",\"breadcrumb\":{\"@id\":\"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/#breadcrumb\"},\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/plan2gether.com\/support\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Privacy & Access Rights – Users, Managers, Admins\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/plan2gether.com\/support\/#website\",\"url\":\"https:\/\/plan2gether.com\/support\/\",\"name\":\"plan2gether support\",\"description\":\"Documentation - Church rotas made simple\",\"publisher\":{\"@id\":\"https:\/\/plan2gether.com\/support\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/plan2gether.com\/support\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-GB\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/plan2gether.com\/support\/#organization\",\"name\":\"plan2gether\",\"url\":\"https:\/\/plan2gether.com\/support\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-GB\",\"@id\":\"https:\/\/plan2gether.com\/support\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/P2G-icon.png\",\"contentUrl\":\"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/P2G-icon.png\",\"width\":512,\"height\":512,\"caption\":\"plan2gether\"},\"image\":{\"@id\":\"https:\/\/plan2gether.com\/support\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/www.facebook.com\/plan2gether\",\"https:\/\/x.com\/plan2gether_app\",\"https:\/\/www.youtube.com\/channel\/UCVCRnVy5qcJetAV_44KajSA\"]},{\"@type\":\"Person\",\"@id\":\"https:\/\/plan2gether.com\/support\/#\/schema\/person\/804946eca0d32d6859319c552dbf279e\",\"name\":\"Gordon Cameron\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-GB\",\"@id\":\"https:\/\/plan2gether.com\/support\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/9b942d6aa48d534cde5f6028875a9c1b?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/9b942d6aa48d534cde5f6028875a9c1b?s=96&d=mm&r=g\",\"caption\":\"Gordon Cameron\"},\"url\":\"https:\/\/plan2gether.com\/support\/author\/gordon\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Privacy & Access Rights - Users, Managers, Admins - plan2gether support","description":"Church rotas made simple. Rosters, schedules are all part of church life. Plan2gether makes it simple.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/","og_locale":"en_GB","og_type":"article","og_title":"Privacy & Access Rights - Users, Managers, Admins - plan2gether support","og_description":"Church rotas made simple. Rosters, schedules are all part of church life. Plan2gether makes it simple.","og_url":"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/","og_site_name":"plan2gether support","article_publisher":"https:\/\/www.facebook.com\/plan2gether","article_published_time":"2020-10-04T15:24:31+00:00","article_modified_time":"2022-03-10T14:36:12+00:00","og_image":[{"width":820,"height":360,"url":"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2021\/05\/webimage.png","type":"image\/png"}],"author":"Gordon Cameron","twitter_card":"summary_large_image","twitter_creator":"@plan2gether_app","twitter_site":"@plan2gether_app","twitter_misc":{"Written by":"Gordon Cameron","Estimated reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/#article","isPartOf":{"@id":"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/"},"author":{"name":"Gordon Cameron","@id":"https:\/\/plan2gether.com\/support\/#\/schema\/person\/804946eca0d32d6859319c552dbf279e"},"headline":"Privacy & Access Rights – Users, Managers, Admins","datePublished":"2020-10-04T15:24:31+00:00","dateModified":"2022-03-10T14:36:12+00:00","mainEntityOfPage":{"@id":"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/"},"wordCount":564,"publisher":{"@id":"https:\/\/plan2gether.com\/support\/#organization"},"articleSection":["Organisation","People","Privacy","Teams"],"inLanguage":"en-GB"},{"@type":"WebPage","@id":"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/","url":"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/","name":"Privacy & Access Rights - Users, Managers, Admins - plan2gether support","isPartOf":{"@id":"https:\/\/plan2gether.com\/support\/#website"},"datePublished":"2020-10-04T15:24:31+00:00","dateModified":"2022-03-10T14:36:12+00:00","description":"Church rotas made simple. Rosters, schedules are all part of church life. Plan2gether makes it simple.","breadcrumb":{"@id":"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/#breadcrumb"},"inLanguage":"en-GB","potentialAction":[{"@type":"ReadAction","target":["https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/plan2gether.com\/support\/access-rights-users-managers-admins\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/plan2gether.com\/support\/"},{"@type":"ListItem","position":2,"name":"Privacy & Access Rights – Users, Managers, Admins"}]},{"@type":"WebSite","@id":"https:\/\/plan2gether.com\/support\/#website","url":"https:\/\/plan2gether.com\/support\/","name":"plan2gether support","description":"Documentation - Church rotas made simple","publisher":{"@id":"https:\/\/plan2gether.com\/support\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/plan2gether.com\/support\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-GB"},{"@type":"Organization","@id":"https:\/\/plan2gether.com\/support\/#organization","name":"plan2gether","url":"https:\/\/plan2gether.com\/support\/","logo":{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/plan2gether.com\/support\/#\/schema\/logo\/image\/","url":"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/P2G-icon.png","contentUrl":"https:\/\/plan2gether.com\/support\/wp-content\/uploads\/2020\/10\/P2G-icon.png","width":512,"height":512,"caption":"plan2gether"},"image":{"@id":"https:\/\/plan2gether.com\/support\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/plan2gether","https:\/\/x.com\/plan2gether_app","https:\/\/www.youtube.com\/channel\/UCVCRnVy5qcJetAV_44KajSA"]},{"@type":"Person","@id":"https:\/\/plan2gether.com\/support\/#\/schema\/person\/804946eca0d32d6859319c552dbf279e","name":"Gordon Cameron","image":{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/plan2gether.com\/support\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/9b942d6aa48d534cde5f6028875a9c1b?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/9b942d6aa48d534cde5f6028875a9c1b?s=96&d=mm&r=g","caption":"Gordon Cameron"},"url":"https:\/\/plan2gether.com\/support\/author\/gordon\/"}]}},"_links":{"self":[{"href":"https:\/\/plan2gether.com\/support\/wp-json\/wp\/v2\/posts\/208","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plan2gether.com\/support\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plan2gether.com\/support\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plan2gether.com\/support\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/plan2gether.com\/support\/wp-json\/wp\/v2\/comments?post=208"}],"version-history":[{"count":20,"href":"https:\/\/plan2gether.com\/support\/wp-json\/wp\/v2\/posts\/208\/revisions"}],"predecessor-version":[{"id":738,"href":"https:\/\/plan2gether.com\/support\/wp-json\/wp\/v2\/posts\/208\/revisions\/738"}],"wp:attachment":[{"href":"https:\/\/plan2gether.com\/support\/wp-json\/wp\/v2\/media?parent=208"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plan2gether.com\/support\/wp-json\/wp\/v2\/categories?post=208"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plan2gether.com\/support\/wp-json\/wp\/v2\/tags?post=208"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}