Rotas – Viewing and editing

The rota displays the people who are scheduled in for each event for upcoming weeks. The number of weeks is determined by the organisation admin – the default is 4 weeks. Viewing and editing The whole rota can be manually edited by the organisation admin. A team...

Rota reminders/notifications

When a person appears in a rota for the coming week an email and/or an SMS text notification can be sent to the person depending on the settings in the Organisation preferences. Logged in users can view their notification history by using the button next to their...

SMS Text Messages

SMS text messages can be sent to people who have mobile phone numbers to remind them they are on the rota. The “cost” of each text message is 1 credit. Credits can be purchased in the Organisation screen by the admin. The organisation will get 50 free SMS...

Setting Availability

By default, if a person is in a team and is not a reserve, they are always available to go on a rota. If a person is going to be unavailable to do their rota duty then they can be set as unavailable between any 2 dates. The unavailability can be deleted. A User can...

Rota Privacy

The default setting for viewing the rotas is public. That is, any person who knows the URL of the organization will see the rotas – events, teams and the display name of the people in the rota (see the Demo Church example: https://demo.plan2gether.com/). Only...